Administrative Executive

Company Overview:

Our Vision

To Bring The World Every Home Is Aihome

to be the largest smart iot retailer in malaysia. aihome bring in the world latest smart iot product in to the malaysia market. we want our customers to experience the home of future. aihome where everyone can aspire to have, in the convenience of retail space designed to provide an enriching learning experience.

Job Overview:

We are seeking a dynamic and organized Administrative Executive to join our team. The successful candidate will play a crucial role in managing administrative tasks, coordinating office activities, and providing support to the executive team. As an Administrative Executive, you will contribute to the overall efficiency and effectiveness of our organization by ensuring seamless administrative operations.

Key Responsibilities:

  1. Office Coordination:
    • Oversee day-to-day office operations and ensure a well-organized and efficient work environment.
    • Coordinate with various departments to facilitate smooth workflow and communication.
  2. Calendar Management:
    • Manage executive calendars, scheduling appointments, meetings, and travel arrangements.
    • Anticipate and prepare materials needed for meetings and appointments.
  3. Document Management:
    • Organize and maintain physical and electronic documents, ensuring confidentiality and accessibility.
    • Prepare and edit correspondence, reports, and presentations.
  4. Communication Liaison:
    • Serve as a primary point of contact between executives and internal/external stakeholders.
    • Respond to emails, phone calls, and inquiries on behalf of the executive team.
  5. Event Coordination:
    • Coordinate logistics for company events, meetings, and conferences.
    • Plan and execute administrative aspects of events, including catering and venue arrangements.
  6. Administrative Support:
    • Assist executives with administrative tasks, including expense reports, data entry, and research.
    • Handle office supplies procurement and maintain inventory levels.

Qualifications:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Proven experience in an administrative role, with a minimum of 1 years of relevant experience.
  • Proficiency in using office software and tools.
  • Excellent organizational and multitasking abilities.

Additional Requirements:

  • Strong communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Detail-oriented with a proactive and positive attitude.
  • Flexibility to adapt to changing priorities and deadlines.

Join our Finance team and contribute to the financial success of our company. Apply today and take the first step towards a rewarding career as an Accountant Assistant!

Type: Full Time
Location: Klang Valley

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